Venue

The conference will be held on the Hamilton campus of the University of Waikato.

Venues on campus are highlighted in the APSEC 2016 Map.

Transport is provided from the conference hotels in the city centre; paid car parking is available on campus

Conference Banquet: Hobbiton Movie Set

The Conference Banquet will be on Friday 9th December; transport will be provided. The Banquet is sponsored by Rezare Systems.

Hobbiton Movie Set, the location of the conference banquet, is an experience to tantalise your senses, as you find yourself engulfed in the sights, smells, sounds and tastes of The Shire, at the home of the Hobbits, as featured in The Lord of the Rings and The Hobbit Trilogies.

The extraordinary following that the movies have amassed has led to the tours becoming a must see while travellers are in New Zealand. The Hobbiton Movie Set is the only set that remains intact from the trilogies, and that allows visitors to fully immerse themselves in the wonders of The Shire. You will be given the once in a lifetime opportunity to see an iconic movie set in its full glory; from wandering the rambling paths of The Shire, to seeing the submerged Hobbit Holes that litter the rolling hillsides.

Your guide will then escort you around the set, showing you the intricate detailing, pointing out the most famous locations and explaining how the movie magic was made. You will be taken around the 12 acre set; past Hobbit Holes, the Mill and into the world-famous Green Dragon™ Inn, where you will be provided with one of our exclusive Southfarthing beverages, before being whisked away to enjoy a banquet feast fit for a Hobbit.

Hobbiton Tours

Accommodation

There are three accommodation options with special conference rates. The rates (in NZ$) published below are only available when booking accommodation as part of your registration or via the hotel website with the booking code.

Novotel Hamilton Tainui

7 Alma Street, Hamilton

Make yourself at home in 4-star comfort at Novotel Hamilton Tainui hotel in the city centre. Contemporary decor and natural light make your room a haven whether you're working or holidaying at Novotel. You will receive 10% off the best unrestricted rate when using the booking code below.

  1. Visit the Novotel website
  2. Choose your booking dates and enter the Preferential Code: EVENTZ
  3. Select Conference Delegate Rate and complete booking

For any questions regarding your room booking, please contact:

Novotel & ibis Tainui Hamilton Reservations
Email: h2159-re2@accor.com
Phone: +64 7 838 1366

ibis Hamilton Tainui

18 Alma Street, Hamilton

ibis Hamilton Tainui is your gateway to the Waikato region commanding a unique location on the banks of the Waikato River. Offering well appointed rooms with city or river views, modern conference facilities and restaurant with balcony and views perfect for al fresco dining. Minutes from Hamilton's Claudelands Events Centre and superbly located in the heart of the CBD allows easy access to shops, night life and major events. ibis Tainui provides the perfect combinations for business or leisure. You will receive 10% off the best unrestricted rate when using the booking code below.

  1. Visit the ibis website
  2. Choose your booking dates and enter the Preferential Code: EVENTZ
  3. Select Conference Delegate Rate and complete booking

For any questions regarding your room booking, please contact:

Novotel & ibis Tainui Hamilton Reservations
Email: h2159-re2@accor.com
Phone: +64 7 838 1366

College Hall: Halls of Residence Accommodation

University of Waikato campus

We are able to offer onsite accommodation 5 minutes away from the Conference Venue in our student Halls of Residence (the conference is outside of the main teaching semesters). Our cost is NZ$ 70.45 (including GST) per night per single room and that includes a continental breakfast, fresh linen and towels. These are student rooms and are not ensuite.

Further details on the Halls of Residence accommodation (PDF).

Facilities include: Wireless internet, a large screen projector TV and a DVD room are available to watch movies, sports and international. The Leisure Centre is available for you to play table tennis and pool.

Please book and pay Halls Accommodation when you register for the conference.

Gate 4, University of Waikato, Hillcrest Road, Hamilton.

Phone: +64 7 838 4400

Other Accommodation Options:

Visas

Citizens from many countries (including Australia, USA, Canada, UK, Japan, Malaysia, Singapore ... full list) do not need a visa to visit New Zealand and can simply qualify for the Visa Waiver Visitor Visa on arrival.

Advice from NZ Immigration is:

The overseas conference participants can come to New Zealand on a visitor visa to attend the conference. For visa waiver countries they will simply be granted a visitor visa on arrival. For visa required countries they will need to apply for a visitor visa before coming. To apply they use the standard visitor visa form, and when asked for the purpose of their visit they should indicate that they are coming here to attend a conference. If they are applying online they need to indicate they are applying for a General Visitor Visa and then in the "What is the purpose of your visit to New Zealand" question they need to select the conference/convention option.

Screenshot of the relevant options in the online application process.

NZ visa forms and guides

In general, conference delegates applying for a visa to attend an event or conference need to allow a minimum 30 days lead in time to apply at their local branch.